Project Coordinator
Full Time • Huntington Station
Benefits:
- Bonus based on performance
- Employee discounts
- Opportunity for advancement
- Paid time off
- Training & development
Project Coordinator
Location: Huntington, NY (On-Site)
Status: Full-Time
Reports to: Founder/Business Manager
About Suite Pieces
Location: Huntington, NY (On-Site)
Status: Full-Time
Reports to: Founder/Business Manager
About Suite Pieces
Suite Pieces is a luxury design destination where full-service interiors, curated furnishings, and artisan craftsmanship come together. With over a decade of legacy and a bold vision for national growth, we specialize in transformative design experiences, custom upholstery, and elevated retail offerings.
As we scale, we’re building the internal systems to match our creative ambition — and we’re looking for a proactive, detail-oriented Project Coordinator to help us bring our design work to life, on time and on budget.
The Role
We are seeking a sharp, organized, and execution-focused Project Coordinator to own the purchasing, scheduling, and coordination of custom goods — from design approval to delivery. You’ll manage vendor communication, track orders, follow up on lead times, and ensure everything lands exactly when and where it’s supposed to.
This is a backend powerhouse role — perfect for someone who loves bringing plans to life, thrives in spreadsheets and checklists, and wants to grow into a strategic operations role over time.
Key Responsibilities
Purchasing & Order Management
- Place and track all orders for furniture, fabrics, wallpaper, trim, upholstery, and accessories
- Manage purchase orders, vendor confirmations, and internal documentation
- Follow up with vendors to confirm ship dates, resolve issues, and expedite timelines as needed
- Log and track all goods by project/client in an organized system
Vendor & Workroom Coordination
- Liaise with upholstery shops, drapery workrooms, refinishing vendors, and installers
- Schedule fabrication, pickup, and installation windows
- Ensure vendors receive accurate specs, materials, and payment
- Resolve vendor delays, damages, or miscommunications quickly and professionally
Project Scheduling & Execution
- Build internal timelines from order to delivery to install
- Coordinate install schedules with clients, installers, and the design team
- Communicate status updates clearly to the internal team (and clients, if needed)
- Ensure all parts and materials are ready before install days — no missing pieces
Financial & Operations Support
- Ensure vendor payments are submitted on time
- Work with bookkeeping team to reconcile invoices
- Flag margin issues or overages before they become problems
- Help refine SOPs as you go — documenting better ways to do things
Ideal Experience & Qualities
- 2–4 years experience in project coordination, purchasing, operations, or design support
- Familiarity with the design industry, upholstery, or custom fabrication (a big plus)
- Highly organized, with strong follow-through and attention to detail
- Excellent communicator — with vendors, team, and clients
- Skilled in spreadsheets, order tracking, and digital tools (Google Suite, Asana, Trello, etc.)
- Calm under pressure; proactive about problem-solving
- Eager to grow into a bigger role — COO, Operations Lead, or beyond
Why Join Us
- Be part of a growing, creative brand with an ambitious future
- Learn the operations behind luxury design, custom goods, and scaled execution
- Work closely with leadership and play a direct role in bringing our projects to life
- Gain visibility and mentorship toward a bigger operational leadership path
Compensation: $20.00 - $25.00 per hour
About Suite Pieces
Attainable & impactful home design is what we strive for at Suite Pieces. We believe everyone has the right to a beautifully curated space. Whether they are a savvy DIYer or need guidance from our expert design team, Suite Pieces is here to create the home you crave.
In 2012, Owner & Designer, Amanda Peppard launched Suite Pieces. Following a passion for design & education, she opened her decorative paint boutique & vintage furniture shop in Huntington Station, NY. Simply educating and instructing eager DIYers through workshops and videos, began Suite Pieces’ journey into home design, one paint can at a time.
With soul & roots firmly based in vintage, Amanda relaunched The Yankee Peddler antique market, as Suite Pieces flagship store in 2014, fusing her DIY decorative paint boutique with a modern way of antique & furniture shopping. This new revision features an artisan market full of artisans & dealers, known as "The Shops" & talented artists located on the 2nd floor as "The Studios."
With soul & roots firmly based in vintage, Amanda relaunched The Yankee Peddler antique market, as Suite Pieces flagship store in 2014, fusing her DIY decorative paint boutique with a modern way of antique & furniture shopping. This new revision features an artisan market full of artisans & dealers, known as "The Shops" & talented artists located on the 2nd floor as "The Studios."
In late 2018, Amanda circled back to her dreams and original aspiration of interior design and introduced an American-made custom upholstered furniture line along with in-home design services to Suite Pieces. Amanda’s affinity to home design came full circle when Suite Pieces acquired Aboff’s Design Studios and fully expanded into furniture & home design. Our full-service design studio was born, Suite Pieces Interiors.
Suite Pieces 10,000 sq ft showroom now includes custom window treatments, Graber & Hunter Douglas shades, custom rugs, wallpaper, reupholstery, custom furniture, artwork, accessories, vintage furniture and more for the aspiring designer in everyone! Our in-depth design services offer an individualized full-service design experience that is truly tailored to each clients needs.
From our artisan vintage marketplace, exclusive line of DIY products & paints to our custom furniture line, superb home interior products and expert design team Suite Pieces is a rare destination unlike any other of its kind.
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